09.12.2019

Unicorn LMS Release Notes 8.10

Release Notes 8.10

This month we've focused on improving the LMS functionality supporting the Senior Managers and Certification Regimes as well as making it easier to build new reports.

Corresponding guides and videos will be updated or added to Unicorn Help over the coming weeks.

We have indicated which version number each feature will be released in. To check which version your LMS is currently operating on, please refer to this Help Guide.


Improved Responsibilities Map print out

We've made some design enhancements to the Senior Managers Responsibilities Map making it easier to read and reduce the time it takes to download.

The Senior Managers Responsibilities Map now has a reduced time download and features an improved design in order to make it easier to read and view

How does it work?

To print the map navigate to the Responsibilities Maps area via the Main Menu, click on the map that you want to print and select 'Download as PDF' from the 3 dot menu on the right of the page.

Who can use it?

All users who have access to edit a Senior Managers Responsibilities Map. This is an automatic update for all Single Tenancy sites.

Release Version: 8.10.0


Senior Managers Role 'shared/split' status is now optional

It is possible for more than one Senior Manager to hold the same role without either sharing or splitting the responsibilities. We have therefore changed this field so that it is no longer mandatory. We've also added N/A as the default option. When N/A is selected anyone assigned this role will not need to re-accept if another Senior Manager has the role removed.

When assigning responsibilities, Senior Managers can hold the same role without the role being specified as Split or Shared.

How does it work?

Assign more than one user to a role then click on the 3 dot menu next to the Category name. You can now select shared, split or N/A from the Role dropdown field.

Who can use it?

All users who have access to edit a Senior Managers Responsibilities Map. This is an automatic update for all Single Tenancy sites.

Release Version: 8.10.0


Certified functions - Effective from date

Businesses need to show when a user has been assigned to a Certified Function. We have therefore added an 'Effective from' date to the Users tab when viewing your person categories via the Main Menu. The 'Effective from' date will also display if you have included the person category field in a form.

Administrators now have the ability to add an 'Effective From Date' to an assigned Certified Function

How does it work?

Navigate to your person category via the Main Menu. Click on the Users tab then click on the 3 dot menu next to the user assigned to a category. From here, change the Effective date or leave it blank.

Who can use it?

Administrators using person categories for their Certified Functions. This is an automatic update for all Single Tenancy sites.

Release Version: 8.10.0


Child Activity CPD Hours field added to the Pathway Activity data source

When reporting on hours based CPD schemes users need to show the total CPD relating to an activity type. To enable you to do this we've introduced the 'Child Activity CPD Hours' field type into the Pathway Activity data source.

Administrators will now have the ability to report on Child Activity CPD Hours

How does it work?

Go to the Main menu then Reports. Select 'New Report' and the 'Pathway Activity' data source. Create the required report pulling in the Pathways and fields that you require. Add in the 'Child Activity CPD Hours' field to pull in the CPD hours for each child activity within the Pathway.

Who can use it?

Reporting Administrators and Administrators to create the reports. Any user with permission to view the report will be able to view the data according to their reporting scope. This is an automatic update for all sites.

Release Version: 8.10.0


Document Download

We've introduced a new Download feature to share document activities as resources on on the LMS. This means Administrators can specify if a document is for download only, or if users can be registered on to the document activity. If the document is set to download only and published to Find Learning, users can search for a document in and download it without first registering on to it.

You can now specify if a document is for download only, or can be registered on to the document activity.

How does it work?

In order to turn on Download go to the document in the manage tab of the Content Manager and click on the title to open the administration area. Click on Details then tick Enable Downloads which will add the ability to download the document alongside making it available for registration. To enable it to be downloaded without the need to register, tick Download only which turns off the registration option.

Who can use it?

All Content Administrators and Administrators. This is an automatic update for all sites.

Release Version: 8.10.0


Reporting Data Source Descriptions

We've updated the descriptions for our reporting data sources to help you choose the best data source for your report.

We've improved the descriptions for our reporting data sources to help you choose the best data source for your report

How does it work?

Click on New Report in the Reports area of the LMS. You will be presented with a list of data sources to choose from. The name of the data source appears on the left with the description of what it reports on to the right.

Who can use it?

Any Reporting Administrators or Administrators. This is an automatic update for all sites.

Release Version: 8.10.0


Reporting filters can use 'OR' when using two or more of the same filter

We've added the functionality to enable you to apply more than one filter of the same type when building reports to return either one or the other specified criteria. For example, you will now be able to view users from either Organisation Unit A or Organisation Unit B. Previously, including more than one of the same filter for this example would mean the users would have had to been in both Organisations Unit to show in the results.

Administrators now have the ability to apply more than one filter of the same type when building reports

How does it work?

When creating a new or editing an existing report, select the Filter and Sorting tab and add in the same filter twice. Choose 'Equal to' in the 'Where' dropdown. When you add in the two different values for those filters, on running the report, your report will return the data whether the data meets either criteria.

Who can use it?

Any Reporting Administrators or Administrators. This is an automatic update for all sites.

Release Version: 8.10.0

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