Access LMS Release Notes 9.1

Access LMS Release Notes 9.1

We launched our exciting new mobile learning app Gamebrain at Learning Technologies 2020. We've also improved the LMS form functionality, eCreator accessability and reporting on document uploads.

Corresponding guides and videos will be updated or added to Unicorn Help over the coming weeks.

We have indicated which version number each feature will be released in. To check which version your LMS is currently operating on, please refer to this Help Guide.


Gamebrain is a mobile app that enables users to learn through a fun game show style learning experience. With the use of avatar rewards and high score tables, users are incentivised to take part in games multiple times, leading to improved knowledge retention. Being able to compete against your colleagues creates friendly rivalries, leading to even more replay appetite to move further up the leaderboard. Because it is a mobile application, it can be used anywhere, anytime.

Gamebrain is fully integrated with the Access LMS. Administrators can create Gamebrains in Content Manager, as well as register users and publish to organisation specific content libraries.

Some of the benefits of Gamebrain are:

  • Enhance staff performance through regular bite sized training
  • Rapidly disseminate essential knowledge
  • Recognise and reward learning
  • Provide learners with an enjoyable learning experience
  • Available on iOS and Android

How does it work?

You can create Gamebrains by clicking on the Gamebrain tile in the create tab of Content Manager. Give your Gamebrain a name and work through the settings in the Details tab. Then create your questions in the Questions tab. Register users directly onto the Gamebrain or publish it to your organisation library for learners to self-discover. Read our series of Help Guides to walk you through the process from start to finish.

Who can use it?

Administrator and Content Creators can create and manage Gamebrains. If you are interested in adding Gamebrain to your system please contact your Account Manager or fill in your Contact Details and we will be in touch.

Release Version: 9.1

Person Document Report Data Source

We’ve introduced a new data source which allows you to report on documents uploaded to a user’s profile. You’ll also be able to report on who uploaded a document to the user’s profile as well as downloading it directly from the report.

Administrators now have the ability to report on documents uploaded to a users profile

How does it work?

From the Reports area of the LMS, click New Report to be taken to the new report wizard. On Step 1 of the wizard, select Person Document as the data source. On Step 3 of the wizard, choose the fields you want to include in your report. New fields for the Person Document data source include:

  • Created on
  • Created by
  • Filename
  • File size (in Mb)

Continue through the wizard as normal and run your report. You can download the document by clicking on the filename.

Who can use it?

Administrators and Report Administrators can create new reports.

Release Version: 9.1.6

Forms Enhancements

We have introduced some additional configuration options to Form Templates created using an editable workflow. Previously, after a Form was fully submitted, all fields within the Form would be visible to the user, even if they were not visible when the Form was in progress.

You will now be able to set whether you want the fields that were not visible to the user to remain hidden after the Form has been fully submitted and reached the end of the workflow.

Super Administrators can now set whether if non-visible workflow fields are shown or hidden to a user on a completed form

How does it work?

There are two new options under the ‘Field Visibility on Completed Form’ section which is within the Details tab of a Form Template.

Select the option ‘Show all fields for all users’ if you want all fields to be visible to the user after the form has been fully submitted and reached the end of the workflow. This is regardless of how the visibility is configured on the field itself.

Select ‘Hide fields where the user does not have visibility of' if you want to hide the fields that the user could not see whilst the Form was in progress.

Who can use it?

Super Administrators have access to create Form Templates.

Release Version: 9.1.8

eCreator Accessibilty Enhancements

You can now add alt text to background images in eCreator courses to make your course more accessible. The alt text will then be read out to the user to describe the image. The alt text will not appear on a print out of the eCreator course.

You can now add Alt Text (alternative text) to the background images of your eCreator course pages to help with screen and user accessibility

How does it work?

You can change the background image of an eCreator page in the editor by clicking on the pencil in the right-hand corner of the page and selecting the image icon. Choose from one of the existing theme images or upload a new image. You will see a new option to add alt text below the four theme images. Click in the field and enter the alt text as required.

Who can use it?

Administrators and Content Creators can create eCreator courses.

Release Version: Available in the latest version of the syndicated eCreator templates

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